MSU Extension 4-H Exploration Days

• Check-in
• 4-H Information Centers
• General Headquarters
• At the Event County Meeting
• Youth/Chaperone Meetings
• Room Check
• Guidelines for Handling Behavior Problems
• Health Care
• Emergencies
• Check-out

At the Event County Meeting

Each county should hold an on-site county delegation meeting after check-in, and before sessions start using the Suggested On-Site County Delegation Meeting Agenda. All participants, chaperones and county staff are expected to be present. The meeting should be chaired by one or both Lead Chaperones with assistance from the county staff if possible.

A list of suggested meeting locations will be sent to counties and Lead Chaperones in late May – separately to each. The suggested meeting location list is prepared to ensure that all delegations have indoor meeting space available in case of inclement weather. If the weather is good (and hopefully it will be!) the Lead Chaperone and county staff may choose to have the delegation meet outside.

It is a Lead Chaperone's responsibility to post notices on the delegation’s housing floor to inform participants of the meeting time and location. Lead Chaperones will be provided with paper, markers and tape in the Lead Chaperone packet they pick up from their hall 4-H Information Center upon arrival.

Health Care

A Nurse’s Station is staffed from 10:30 a.m. Wednesday to 1 p.m. Friday of 4-H Exploration Days. The service is available to participants at no charge. Participants who become ill or injured should notify their county staff, then report to the event nurse. Participant medical treatment authorization forms are kept on file in the Nurse’s Station.

If further health care is needed, the nurse will refer the participant to a Lansing area medical facility. (The MSU Olin Health Center will be used during daytime hours for anyone age 14 and up; other further care will be off-campus.) If the need for medical care occurs, a parent or guardian will be contacted first if possible, by the child and the Lead Chaperone or county staff person.

Transportation should be provided by an adult from the county of the participant needing transportation if at all possible. If the county cannot provide its own hospital transportation, the Lead Chaperone or field staff should contact General Headquarters for 24 hour emergency transportation. An adult from the county of the participant needing hospital care should accompany the participant even if Headquarters provides the transportation. The cost of hospital treatment will be billed to the participant or parents/guardian of participant. Ambulance service is available but the cost will also be billed to the participant’s insurance or family.

The medical treatment authorization form must accompany any participant needing care from the hospital. The nurse will pull the participant’s health form from the file and give it to the adult accompanying the participant. This form needs to be returned to the nurse after the hospital visit. Counties may also wish to make copies of their delegation’s authorization forms and keep them in their County Identification Portfolio along with the Personal Data Sheets.

Anyone needing life or death ambulance transportation will be taken directly to Sparrow Hospital because it is closest to MSU. If the situation does not permit time to see the event nurse, phone 911 for an ambulance; then notify the county staff or Lead Chaperone and General Headquarters at 517-432-7611. The health form must be pulled from the Nurse’s Station and taken to the hospital.

Emergencies

Contact Information

The telephone number for the Event General Headquarters is 517-432-2635. It’s listed at the bottom of the conference name badges. Headquarters is located in the West Holmes Hall Lounge.

Headquarters is staffed from 7 a.m. to midnight on Wednesday and Thursday and from 7 a.m. to 2:30 p.m. on Friday.

If you need help during the night, contact the West Holmes desk receptionist at 517-353-6360. The receptionist will put you in touch with staff from 4-H Exploration Days.

Emergency Procedures

Evacuation procedures and sites are located in the back of the activity guide and housing room doors. Lead Chaperones should designate a space for participants to meet in case of evacuation or emergency and let them know where it is during the county meeting.

Green emergency alert phones are on each housing floor. To use, press the 911 button.  If this phone is accidentally activated by someone they need to tell the 911 operator that it was done accidentally so that the 911 response call is cancelled. These phones should only be used in the case of an emergency!

If there is an area emergency alert such as a tornado warning, it will be announced automatically from the phone’s speaker.

There are no phones in the housing rooms nor are there pay phones anywhere on campus. (If participants bring cell phones to the conference, they need to use them responsibly.) A long distance phone is available in the event Headquarters for emergency use.