MSU Extension Organizational Development

4-H Online Guides

The following guides have been developed to help MSU Extension employees use the 4-H Online enrollment and events system.

Quick jump to sections: For Families, For County Managers, Training Videos

For Families

• • • • Family Enrollment Guide - v9.1.23
      • Family Event Registration Guide
      • Resetting Family Password
      • Family Creating Account in New State
      • Existing family profiles - video
      • Families Adding Clubs & Projects to Approved Enrollments
      • Families Managing Credit Cards on Their Account
      • Changing Method of Payment for Declined Credit Card Payments

For County Managers

Paper Enrollment Forms

• • • • 4-H Member Paper Enrollment - v7.31.26
      • 4-H APPROVED Volunteer Paper Enrollment - v7.31.26
      • Current Spanish 4-H Youth Paper Enrollment - v9.24.24

Enrollment Guides

• • • • Reviewing Member Enrollments - v7.31.26
      • Enroll Members with Disabilities Over Age 19
      • Locate and Process Incomplete Enrollments - text & video v2.5.26
      • Edit Approved Enrollments
      • Approve Club Requests
      • Add Clubs/Projects to An Approved Profile; Secondary County Clubs - text & video v2.5.26
      • Change a Member's Club while Retaining Projects
      • Mark a Member as Not Participating

      County Manager General Guides

• • • • Manager Account Sign-In & Password Reset
      • Basic Navigation Tips
      • Search Options
      • Member Search
      • Participation Search
      • Flag Members
      • Change a Member's Years in 4-H
      • Download Health Forms
      • Broadcast Emails in 4-H Online - text & video v5.5.26

Family & Member Profile Management

• • • • Family Profile Notes
      • Member Profile Notes
      • Common Family Login Issues/Solutions - video v1.12.26
      • Editing Volunteer Types and Club Access - video v1.12.26
      • Rules for Deleting & Archiving Members
      • Managing Archived Members
      • Home Address Verification Error When Creating A New Family Account - v3.13.26
      • Moving Individual Records to Different Family Profiles

Club Management

• • • • Club Management Survey
      • How to link a Project Alias to a Club
      • How to View and Approve Club Requests
      • Changing a Member's Club & Retaining Projects
      • Michigan 4-H Delivery Mode Staff Guide v1.16.24

Club Leader Management

• • • • How to Assign Club Leader Club Access Permissions
      • How Club Leaders Login and Access Club Roster

Delivery Mode Staff Guide

• • • • Michigan 4-H Delivery Mode Staff Guide Updated 1.16.24

Report Guides

• • • • Creating a Folder for Custom Reports
      • Custom Report Guide
      • Downloading Health Forms
      • Custom Media Consent Report
      • Custom Reports - 4-H Online Training Video
      • Creating Custom 4-H Online Report for PEARS Demographics

Activities-Awards-Groups

• • • • Creating, Adding, and Deleting Activities, Awards, and Groups WEBINAR VIDEO
      • How to Create-Add-Remove-Manage Activities
      • How to Create-Add-Remove-Manage Awards
      • How to Create-Add-Remove-Manage Groups
      • Event Host & Statewide Activities for Event Registrations Done Outside of 4-H Online

Events Management 

• • • • Manager Creating Events
      • Approving Event Registrations
      • Families Registering for Events
      • Basic Event Creation Video 
      • Events Review, Approval & Reports Training Video
      • Editing Event Registrations After Approval
      • Recording member participation from external event registration systems - v3.6.26
      • Duplicating Events from Previous Year

Events Management with Payment Feature  (Under development)

Utilizing the payment feature in events requires a set-up meeting with the 4-H Online Data System Coordinator.

• • • • Schedule a meeting with the 4-H Online Data System Manager
        • Upon scheduling a meeting, you will be provided with the current version of the budget worksheet.
      • Events - Best Practice Guide for Consents/Inclusion/Accommodation statements/etc.
      • Recording Event Payments Received in County Office
      • Families Changing Payment Method for Event Declined Payments

4-H Online Training Videos

Below are recordings of live training for 4-H Online.

New Staff 4-H Online Overview recorded webinar 9-20-23

4-H Online Training - County managers - Managing clubs, approving members

Below is a recording of a 1-hour webinar from Wednesday, September 9th, 2020. In this webinar, Shelly Krueger demonstrates how to view a list of members, how to view member applications, and how to approve members.

4-H Online Training - Additional county manager info

Below is a recording of a 1-hour webinar from Thursday, September 10th, 2020. In this webinar, Shelly Krueger demonstrates how to manually add a family from the county level, acknowledging paper consents, and more.